Businesses that hire employees and non-employee contract workers must give them end-of-year tax information, with W-2 forms going to employees and 1099-NEC forms to non-employees. This information also must be filed with the appropriate federal agencies.
This article gives you information on the deadlines for these forms, what to do if you need an extension, and penalties for not filing the forms by the deadlines.
- End-of-year income tax report forms W-2 for employees and 1099-NECs for non-employees are due to recipients by January 31 of the year after the tax year.
- January 31 is also the deadline for filing W-2s with the Social Security Administration (SSA) and 1099-NECs with the Internal Revenue Service (IRS).
- Penalties are applied for each form that’s late and for not filing the form correctly.
- You may be able to get a filing extension on filing a W-2 or 1099-NEC form if you can show a exceptional circumstances, but it’s not automatic.
Deadlines for W-2s and 1099 Forms
Employers use W-2 and 1099-NEC to report taxable income of employees and non-employees for the year. The W-2 form reports income, withholding, state taxable income, and other information to the Social Security Administration. The 1099-NEC form reports payments to non-employees, including independent contractors, freelancers, and professionals, to the Internal Revenue Service (IRS).
January 31 is generally the deadline for giving Form 1099-NEC to non-employees, and for giving Copies B, C, and 2 of Form W-2 to employees.
January 31 is also the deadline for filing W-2 Forms with the Social Security Administration (SSA) and 1099 forms with the IRS.12
The exact deadline may change in a year if the deadline falls on a weekend or holiday. In this case, the deadline is the next business date. For example, if January 31 falls on a Sunday, the deadline would be Monday, February 1.